Substantive Change Policy
Coahoma Community College has developed and implemented the following system to ensure that the institution stays in compliance with the Commission on College’s Substantive Change Policy:
- The following executive administrative officers serve on the institution’s Substantive Change Committee: Accreditation Liaison (Chairperson), College President, Dean of Academic Affairs, Dean of Career-Technical Division, Dean of Student Affairs, Business Manager, Director of Workforce Development Center, Director of Federal Programs, and the Director of Institutional Effectiveness.
- Changes are reported to the Chairperson of the Substantive Change Committee. The Substantive Change Committee meets in August of each year, or as needed, to review the Commission’s Substantive Change policy, to discuss any possible changes planned for the College that might be substantive in nature, and to examine the institution’s current offerings and operations to make certain that the College is in compliance with the Commission’s Substantive Change policy.
- Proposed changes are reviewed by the committee to determine if they are substantive. If any of the changes are substantive, then the committee also determines the specific procedure (1, 2, or 3) for reporting the change to the Commission.
- The President is responsible for notifying the Commission of any substantive changes.
- If the Commission requires the institution to write a prospectus or prepare additional documentation beyond the notification letter, the Accreditation Liaison, with assistance from the Substantive Change Committee, is responsible for preparing the documentation and for organizing any onsite substantive change committee visits. Additional committees can also be organized to assist in these tasks.
- Coahoma Community College’s Substantive Change policy is published on the institution’s website. In addition, the Substantive Change Committee shares the policy and/or any changes to the policy as needed with all of the College’s administrators during Administrative Council and strategic planning meetings.